Word Processing Level 5

April 2024
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Word Processing Component

Introduction

Name: Raymund O’Connor
Email: raymund.oconnor@csn.ie

IT Rules & Regulations

From Student Handbook on www.csn.ie

Assessment (Assignment 20% and Exams 80%)

Examination Part 1 40% -1.5 hour practical – December
Assignment Part 1 10% – Mail Merge in class week – February
Assignment Part 2 10% – Report in class week – February
Examination Part 2 40% -1.5 hour practical – April

Login / Log out of student network

Username: csn19.firstname.surname@csn.ie
Password: !Welcome.2019

(eg student, !CSN.letmein)

File Management

IT Induction (log into OneDrive – demo create, print, save files, etc)
Create a folder for each component (files and folders)
Outlook (attachments / calendar / etc)
Backup to OneDrive (similar to Google Drive, iCloud, Dropbox, etc)
Create PDF using camera app and OneDrive to photograph pages

Year Plan

Word processing Plan 2019

Component Specification

WordProcessing5N1358 – Downloaded 22-9-2020

Exercises (combining with Work Experience & Communications)

Course

1. Describe a typical word processing application in terms of common uses and features including – text manipulation, document formatting, graphics, tabs, tables, mail merge and label printing
 Describe how to change the appearance of a document by text manipulation
 Describe document formatting
 Describe the uses of graphics in a word document
 Understand the uses of tabs e.g. decimal tabs etc.
 Describe the uses of tables
 Describe the uses of mail merge and the benefits of label printing

What is a word processor? A program/app or machine for storing, manipulating, and formatting text entered from a keyboard and providing a printout. Example: Microsoft Word, Google Docs, WordPad, WordPerfect.
What are word processing programs used for? Tools are provided to format, design and produce the following – Typing letters, CVs, reports, manuals, posters, restaurant menus, mail merging, formatting and printing labels.
Word Processing – Toolbar icons
HOME MENU – Word – Home Toolbar
Type name/date/2 paragraphs detailing your ICT experience/list of Hardware & Software used. Demo two main panels on Home menu ribbon.
Type 3 paragraphs outlining what you did over weekend – demo indentation/hanging indent/justification/line spacing/styles – Class Exercise: 6 Paragraph – borders and shading – header and footer
INSERT MENU
Demo download images from Google , insert picture/header/footer/page number
Tables Video Demo – Tables – Car Sales Exercise – Solution CarSalesPDF
Insert table to create your class timetable – demo insert cover page,page break/ borders/shading/inside, outside borders / find & replace – Soccer Education Timetable
Open a new Word document –1-Benefits-of-Exercise
Insert clipart, images(google), resize images. 2-Health-Fitness Demo to class: Saving from Google Images and resizing.
Download: Pros of Office 365 Instructions: Pros of Office 365 – Instructions
Download: Cons of Office 365 Instructions: Cons of Office 365 – Instructions
National Skills Strategy File: National Skills Strategy Instructions
Type your course timetable by Inserting a table. Insert a table of 10 columns and 6 rows. Type your timetable into the table. Select the following style for your table
3_Word_Ex
11 Garden 2
Test – Useful Android Apps – Useful Android Apps – Instructions – Useful Android Apps – COMPLETE
Tabs exercise (ID, Member name, Age, Amount Paid) – Tabs Exercise – Leisure Centre Members
Timetables_Ex
3 CSN Gym Modify the 3 CSN Gym file to look identical to the following document. 3 CSN Gym_Modified
Artificial Intelligence Text Instruction: Artificial Intelligence Exercise
Word_Notes
Tables_Exercise_Calendar – 4 October Calendar
Tables_Styles_Exercise
Table Exercise – Split Tables
Classroom Exercise 4a – Tables
Classroom Exercise 4b – Tables
5 Centering Exercise
6 Numbering Exercise
7 Tabular Statement
8 Tabular Work and Footnotes
Letter_Containing_Tabs
10 Split Table Practice Exercise
Assorted Word Exercises
Mail Merge: the automatic addition of names and addresses from a database to letters and envelopes in order to facilitate sending mail, especially advertising, to many addresses.

Evaluation Exercises

PDF: WP_Evaluation_1 Word: WP_Evaluation_1 Video: https://youtu.be/KoTZg8-kV14

Xmas Exam

Past Exam Papers:

2020 Exam Paper: Exam Paper Resource file: Travel Restrictions
2019 Exam Paper: WP Examination DEC 2019 Resource file: Certification
2017 WP EXAM 1 5th Dec File: Hill-Walking
2018 WP Xmas Exam 2018 File: Social Media

Sample Exam – China Class Ex 5a 2019-2020 Class Ex 5b 2019-2020 Class Ex 5c 2019-2020 Exercise 5 Guidelines Indian Italian Images:

2. Identify frequently-used toolbar icons and related functions associated with file handling and text formatting
 Employ toolbar functions e.g. delete, bold, italics, underline
 Hide, display and customize toolbars
 Demonstrate clip art, WordArt, pictures, text box, smart art, symbols, shapes
 Resize pictures etc.
 Insert page break
 Change colour and size of font
 Subscript, superscript, drop capital
 Identify menus, tabs etc.
 Insert hyperlink, import data from another package, file type identification

3. Create documents applying a range of text processing features including – margins and line spacing, indenting text and paragraphs, borders and shading, numbering and bullets, copying and pasting text, enhancing text
 Change margins, set margins
 Line spacing
 Indenting text – hanging paragraphs, side headings, shoulder headings
 Aligning text – left, right, centre, justified
 Borders and shading
 Numbering and bullets
 Copying and pasting
 Enhancing text

4. Perform initial document configuration using page setup features to include – headers and footers, page numbering, paper size and orientation
 Headers, footers, switch from header and footer
 Inserting and aligning page numbers
 Page orientation – landscape, portrait, paper size e.g. A4, A5 etc. page breaks,
horizontal and vertical centering of text within a page
 Watermark
 Columns

Download this file Footer – Section – Page Breaks and Columns
Insert the following text as a header “Sections – Columns – Watermark”
Insert a Watermark of on each page: Text “CSN”, font Arial Black size 144pt
Insert your name, class and date (which should update automatically) on each page.
Insert a section break at “Full-Featured Word Processors”
Insert a section footer for this section with a different footer (insert your middle name)
Put the last 3 paragraphs of the document in two columns with a line between them.
Your finished document should look like this Footer-Section-Page-Breaks-and-Columns-UPDATED

5. Use a range of proofing tools including – spell check, thesaurus, search and replace
 Spell check, thesaurus, search and replace

Instructions: Caffeine Exercise File: Caffeine Image:

6. Apply file management facilities, including – creating files and folders, saving files in different formats, copying files and folders, renaming files, accessing file details, finding files using search facility
 Create files and folders
 Copy files and folders
 Rename files
 Access file details
 Save files in different formats – 97-2003, 2007, 2010 word document, PDF, RTF
 Search for a file using different criteria e.g. file name, date, etc.

7. Apply a range of table features including – creating tables, resizing, merging cells, inserting or deleting columns and rows, aligning text, applying borders and shading to tables and sorting table content
 Create tables
 Sort data
 Merge and split cells, resize tables
 Align text within cells
 Delete, add rows and columns
 Borders and shading of tables
 Decimal tabs

8. Mail merge Letters and labels

Useful resource notes – DeMontfortUniNotes

Introduction to Mail Merge – 1 Mail Metge – Letters
Video on how to Mail Merge
Mail Merge Exercise – Letter 1
Create a list of students in your class and type a letter inviting them to join the CSN Gym – mail merge the letter for each student and save file as CSN_Gym_2019
Mail_Merge_Exercise_2
 Create main letter with merge fields
 Create data file
 Merge data file with document
 Sort records
 Create address labels
Mail_Merge_Sale_Manager_1 Exercise: Sales Manager 1 – Exercise – Letter A – Merge A Video: https://youtu.be/S8BH3NJ0rH0
Mail_Merge_Sale_Manager_2 Exercise: Sales Manager 2 – Exercise
Mail_Merge_Sale_Manager_3
Letter and Labels Exercise
Labels – We will use Avery A4/A5 item code L7163 self adhesive labels
Video: How to setup Labels using Word
Photograph of Labels:
Labels_Exercise_1
Mail-Merge-Letter-and-Label-Assignment
Multiple Mail Merge and Labels Exercises
Mock Merge Assignment

9. Use markup capabilities to make/track changes to documents
 Review and track changes

Text with Markup – Word processing software
1 Instructions-MS-Word-Exercise – 2 MS-Word-Exercise-–-Corrected-pdf-1 – 3 MS-Word-Exercise-–-Correction-Report-pdf-1 –4 Tips-for-using-Track-Changes – MS-Word-Exercise
Technology Ireland Exercise – Technology Ireland Plan
Exercise: Tracking Changes – Watermark – Exercise Word file: Caffeine Image file:

10. Produce a range of different types of documents using common word processing features including – manual text formatting, applying styles, creating tables, inserting and manipulating graphics
 Manual text formatting
 Applying styles
 Creating table
 Inserting and manipulating graphics

11. Print mailable documents and labels using a range of print features to include – print preview, single and multiple copies, printing specific pages, selecting parameters and adjusting the appearance and positioning of text and graphics
 Use print preview
 Print single page and multiple pages
 Print specific pages
 Print using select parameters
 Print having adjusted the appearance and positioning of text and graphics

12. Use a word processing application to create a file from a document template by performing all required steps including creating and storing the template, entering data, and printing and storing the file appropriately for subsequent retrieval

Word Templates – Google Ireland Template
WP-Business-Letterhead
WP-Business-Letterhead-Template-Watermark
Templates – Styles Exercise
Templates – Styles Exercise 2
Template_Letterhead_Design_Exercise-2
Template_Letterhead_Design_Exercise
Template_Design_Exercise
Template_Design_Exercise_2
TECHTEXT2020-Exercise text file: TECHTEXT2020
 Create a template file for a specified document e.g. letter, agenda, memo, CV, business letter
 Store template for further retrieval
 Enter data to template
 Print the file

13. Improve personal performance by using additional resources such as the Help facility to solve familiar and unfamiliar word processing problems
Use resources such as :
 Help facility
 Reference books
 Websites
To solve word processing problems that are both familiar and unfamiliar to the learner for example:
 how to insert footnotes
 how to insert table of contents
 how to insert different headers/footers for different sections of document

Exam Checklist

WP Xmas Exam Checklist

Exercises

Word Processing – Toolbar icons
Text manipulation – font/typeface, size, bold, italics, underline, strikethrough, subscript, superscript, colour, line spacing, borders, shading, styles.
Document formatting – page size, margin, page border(border styles), columns, line spacing, left/center/right/full justification or alignment.
Open a new Word document –1 Benefits of Exercise

Sample Exams